Records Management

Countdown Technologies Inc. has conducted extensive research and reviewed industry leading white papers on managing the formal practices of records management and how important this process is in conducting business within government organizations and private industries. The large part to ever stricter legislation and compliance regulations is aimed at securing and archiving critical information. Most legislation and regulations have been handed down with no road map for compliance. Security and compliance officers as well as records managers have been left to fend for themselves in search of the right combination of products and procedures to ensure that complying with these regulations does not disrupt day to day operations or the ability to do business. The United States Department of Defense developed a records management standard (DoD 5015.2) as a requirement for records management applications (RMAs) implemented within its departments. Unlike other requirements though, the DoD developed very specific criteria as well as a formal testing process to determine whether a records management application meets the standard. Because of the formal testing process and the strictness of the requirements, organizations outside of the DoD have used the 5015.2 as a starting point for evaluating records management applications for their own use. Knowing that a DoD certified application has been rigorously tested against a standard that is much more demanding than the regulations they must comply with provides a great deal of comfort to compliance officers and records managers.

Our Records Management services:

Countdown Technologies provides the following Records Management services:

Project Management
Our highly skilled Project Managers will closely monitor project costs and issue detailed monthly reports, which will include an executive summary, project description, progress reports, and all associated costs and schedules. They collect reporting statistics, train users in records management systems, principles and practices. Responsibilities will also include monitoring assigned project team roles and responsibilities at the RMO & RAC level to ensure that they are being executed appropriately. Our Project Managers maintain the Staff Profile by mapping the tasks in the Project Plan to the resource availability. The PM will also manage all staff inventory related controls such as available staff, staff knowledge, workload capacities of available staff, as well as inventory of tools and non-human resources available to project staff.

Records Management Officers
Our professionals provide services related to quality control procedures; create categorical indices and research NARA general record series comparative analyses. The RMO teams analyzes records management challenges and suggest strategies to meet records management program needs, and also verify all metadata to ensure contract uniformity.

Records Administrators/Clerks (RAC)
This group of trained and experienced Administrators/Clerks has been on large scale projects and has the team chemistry that provides a quick start to your project. Our teams have work together on major engagements and provide you with a trained and knowledgeable cast of professionals for records management engagements. Some of their tasks include taking an inventory of records as identified, inventory of permanent and/or potentially permanent records, as well as an inventory of retention policies and controls. Clerks will cross check drawer contents with drawer indices, conduct spot checks, identify duplicity, perform research and reference work, and identify final versions, responsible for collecting data and taking inventory of all aspects of the project, inventory of record containers, an inventory of records of metadata, non-records, and an inventory of redundant and duplicate records, and conduct the initial drawer reviews, survey, collect, and catalogue, all data and inventory.

Countdown Technologies provides Record Management Services to the federal & state government agencies under our GSA contract, GSA Federal Supply Service – Schedule 36 (3FNCO), Contract # GS-25F-0153M, Expiration Date: April 22, 2007.